Executive Assistant - Executive Team

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ConsenSys is the leading technology firm in blockchain globally. ConsenSys Solutions is our strategy and corporate venturing unit that provides strategic advisory, ideation and use case designing, and new venture and platform development services to enterprise and government clients - helping them discover, explore and develop blockchain solutions. Our teams have led some of the most innovative blockchain production implementations in the world. 

Our teams are busy at work building the future of identity, financial markets, commerce, the music industry, security and infrastructure, and more. To accomplish this we’ve built out a flat organizational structure which we call the ConsenSys Mesh; a network of individuals & teams working autonomously and towards the same goal. If you are someone that thrives in a fast-paced environment where being self-directed, determined, and resilient are a requirement, we would love for you to join us.

About the Role:

We’re looking to hire an Executive Assistant to help with the growing and scaling of our Executive Team and Company.  This is a tremendous opportunity for both ownership and growth!  The Executive Assistant will have a tremendous impact on our business as they will directly support and improve the productivity of the Executive Team. The next phase of our growth will greatly depend on people like you, who are committed, eager and capable of making things happen.

The position is situated at the heart of everything in the company.  It is instrumental for the Executive Assistant to be both experienced and skilled at coordination, administration and office management -- and as importantly -- passionate, energetic and enthusiastic about what we do. The position will be an extension of the Executive Team visibility in the market and should have an exceptionally positive attitude, great people skills, professionalism as well as strong ethics and communication skills.

Responsibilities:
  • Time management and complete control over designated calendars, including coordinating, scheduling, tracking, arranging and reminding of internal and external meetings, events and functions
  • Answer and direct all incoming team phone calls 
  • Coordinating companywide meetings and events
  • Coordinating with other partners and team members’ special meetings and functions
  • Pay bills, print checks and track budgets
  • Make dinner reservations, order lunch food and make travel arrangements
  • Monitor, order and manage office supplies, food according to budget
  • Coordinate the office cleaning team
  • Manage all memberships, event tickets, donations and sponsorships
  • Manage Conference Room calendar and Event Management Coordination calendars
  • Event Production and Event Support: parties, roundtables and conferences
  • Run personal errands for the Executive Team including but not limited to dry cleaning, car maintenance, dog walking, family arrangements and pickups
  • Greet and direct all visitors to the office

About You:
  • Excellent at anticipating needs 
  • Resourceful  
  • A self-starter, who sees the big picture
  • Impressive organizational skills
  • Focused
  • Persistent
  • Scrupulous about details 
  • Always discreet  
  • Excellent communication skills
  • Integrity - You always do what you say you will do
  • Kind, curious, and thoughtful

Skills
  • Exceptional people skills
  • Exceptional phone presence
  • Strong writing skills
  • Proficiency in EXCEL and QuickBooks

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